Administrative Professional II, Editorial Assistant

Position Summary: Primary responsibilities involve performing duties with a high degree of precision and accuracy in a time-sensitive work environment. Employee spends the majority of their work schedule collecting, analyzing, maintaining, editing, and processing detailed information, records, reports, and administrative materials in accordance with established policies and procedures of the North American Division and the Seventh-day Adventist Church. Provides administrative and editorial support to the Associate Secretary and Adventist Mission Services (AMS) Director, including records management, document preparation, and repository maintenance.

Essential Job Functions - Administrative Professional:

• Assists supervisors in preparation of various committee agendas and performs recording secretary functions for committees as assigned.
• Processes incoming mail - opening, dating, sorting and distributing to departmental staff.
• Assists supervisors in planning events, preparing reports, special projects, etc., as requested.
• Handles affairs of the assigned administrators with the greatest care and confidentiality.
• Maintains a well-organized office, with efficient filing system.
• Composes letters and responses using good judgment.
• Screens telephone calls—responds to routine/non-routine inquiries.
• Assists the Adventist Mission Services (AMS) Director in serving five main groups: Post-Christian, Jewish, Muslim, Native Ministries, and Chinese.
• Prays with ministry leaders over the phone to encourage and support.
• Oversees the Mission Priority System (MPS) platform for Adventist Mission Services (AMS) Director.
• Assists AMS Director with committees for church planting projects.

Essential Job Functions - Editorial Assistant:

• Oversees the daily maintenance and updating of the Terms of Reference Repository.
• Responsible for the updating process of the Operations Manual.
• Assists with editorial projects such as articles, manuals, and books as assigned by the Associate Secretary.
• Provides assistance to the custodian of minutes, documents, and records of the department or service.
• Assists in the editing process of the North American Division Working Policy for publication.
• Responsible for recordkeeping for the Women in Pastoral Ministry Sponsorship program.
• Assists the AMS Director with writing stories and creating materials with a quick turnaround time.
• Performs other work as assigned by supervisors.

Education/Experience/Credentials: Bachelor's (BA/BS) degree preferred. Appropriate successful work experience may be acceptable in lieu of scholastic requirements. A minimum of three years of relevant, progressive work experience is required. Experience supporting administrative operations, records management, editorial functions, committee processes, or denominational office environments is preferred.

Knowledge and Skills: Well-developed knowledge of principles, policies and beliefs of the General Conference, North American Division and the Seventh-day Adventist Church. Ability to maintain organization, accuracy, and professionalism in dealing with others. Requires clear English usage and the ability to communicate effectively. Requires knowledge of up-to-date office procedures, strong data entry accuracy, and proficiency in Microsoft Word and Microsoft Excel. Must be able to read, accurately interpret, and apply policies and procedures, work under pressure with numerous interruptions, maintain keyboard speed and accuracy, and uphold absolute confidentiality at all times. Must possess strong proofreading, editing, document management, and organizational skills.

Benefits: Healthcare, flexible spending accounts (FSA), life insurance, long-term disability, retirement, continuing education, student loan repayment assistance, paid time off for holidays, paid vacation and sick leave.

Note: This position is not eligible for any type of regular remote or teleworking arrangement. For candidates living outside of the MD geographical area, relocation is required. Standard work hours are 38 hours per week, Monday - Thursday.